Academy for Nursing and Health Occupations

Plan for the Ongoing Operation, Maintenance of the Physical Facilities/Technical Infrastructure and Distance Education Infrastructure

Purpose:

The purpose of this plan is to ensure that the physical plant operation, maintenance and technical infrastructure are maintained and improved so that school operations will continue to safely, efficiently, and effectively take place with physical resources and IT resources that meets the needs of its students, faculty, staff, local, state, and federal laws. The Director of Operations is responsible for this plan.

Operating Plan:

2020 – 2025

Since the physical plant is rented ANHO will plan with landlord to renovate or repair building and parking lot area to accommodate growth of the school.
ANHO will ensure that the IT infrastructure meets the needs of its students and faculty and that it has the financial ability to do so.

Objective: The Maintenance Plan is put in place to ensure the efficient and effective operation of the physical plant and distance education infrastructure. The annual budget plan includes finances to accommodate this plan.

Procedure:
Pest Control:

Quarterly air handling checks and repair – landlord
Building and grounds maintenance – landlord
Quarterly elevator checks – landlord
Common area rest rooms check and repair – ANHO
Preventive checks – ANHO
1. Equipment – Bi-annually
2. Fire Extinguishers –Annually
3. Electrical Outlets – Quarterly
4. Vehicles – According to dealer specifications and as needed
5. Fire Inspection – Annually
6. Server and all computer checks for updates, errors and invasions- ANHO daily
Pest Control – ANHO
1. Monthly spraying of all offices and classroom by professional organization – fee for service
2. Annually in-wall spray – fee for service
Cleaning Services – ANHO
1. Daily spills cleaned by staff and students
2. Weekly and monthly general cleaning – fee for service
3. Quarterly refrigerator cleaning
4. Quarterly deep cleaning –fans, filters, and exhaust – fee for service
5. Carpets steam cleaned or replaced annually – fee for service
6. Linens collected weekly, washed, folded and returned within a week – fee for service
7. Graduation gowns laundered after each graduation – fee for service
Distance Ed and Technical Infrastructure
1. McGraw Hill online platform renewed each semester with security for each student – fee for service
2. InfoStream round the clock storage, security and maintenance services – fee for service

Improvement Plan:

2020	Upgrade software and server backup Clear old folders and groups on server Add computers for student use Landscape upkeep Replace computers and worn furnishings Add student communication system Replace carpet as necessary Paint stair railings Tile cleaning in atrium
2021	Replace computers and worn furnishings Replace routers as necessary Replace carpet as necessary Paint stair railings Tile cleaning in atrium
2022	Replace computers and worn furnishings Replace audio and video in classrooms Replace carpet as necessary Paint stair railings Tile cleaning in atrium
2023	Replace computers and worn furnishings Expand IT services Replace carpet as necessary Paint stair railings Tile cleaning in atrium
2024	Replace computers and worn furnishings Expand IT services Replace carpet as necessary Paint stair railings Tile cleaning in atrium
2025	Replace computers and worn furnishings Expand IT services Replace carpet as necessary Paint stair railings Tile cleaning in atrium

Personnel:
Director of Operations – Oversight
Cleaning Services including Pest Control – Outsourced
Internet and Phone Services - Outsourced
Technology Infrastructure and Distance Education Infrastructure –Outsourced to Infostream
Landlord:JBI maintains physical facilities and parking lot

Equipment:ANHO is responsible for the following: Server, Computers, Printers, Routers, Switches, projectors, document camera, fire extinguishers, Scantron machines, copiers, and phones.

Supplies:ANHO is responsible for the following: Ink, toner, drums, cleaning supplies, office supplies.

Relavant State Law:Palm Beach County Fire Department and County Fire Inspection rules

Federal Codes:ADA Compliance and Campus Safety and Security Report

Evaluation:
The Director of Operations will review the progress of this plan monthly. The Management Team of the Academy for Nursing and Health Occupations meets at least once annually to review the operation and maintenance of physical plant as well as the distance education infrastructure. In addition, the Academic Dean makes rounds of the school on a daily basis and obtain input from faculty and students. Their observations are referred to the Management Team for immediate evaluation and implementation where necessary.

Input is received from employers at the Advisory Meeting and progress of plan is evaluated and approved by the Board of Directors annually. The Executive Director summarizes evaluative data on an annual basis and presents findings to all instructional personnel, advisors and administrative at an annual staff meeting via the Executive Director’s Evaluative report.

Feedback:
ANHO appreciates and utilizes input from students and employees and advisors. The Management team reviews summaries of evaluations and reviews for effectiveness, revises plans, policies, and procedures as warranted. Current plans are posted outside the Media Center/Library for student and faculty access as well as on the ANHO’s web site. Policies and procedures are also reviewed annually and serve as a method of evaluation, input and feedback. All plans are publicly posted outside of the Media Center, school website, and server for all to peruse.

Revised June 2022