Academy for Nursing and Health Occupations
A Private, Not-for-Profit, Licensed and Nationally Accredited College of Nursing
    

Where dreams of a Better Tomorrow Come True … Learn, Grow, Become …


Located at:
5154 Okeechobee Blvd
West Palm Beach, FL 33417
Phone: (561)683-1400
Fax: (561)683-6773
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Lois M. Gackenheimer, PhD Ed, MSN, RN
Executive Director / President
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PROCEDURE FOR ACCESSING STUDENT RECORDS/INFORMATION INCLUDING COURSEWORK & TESTING


Records Department staff will be assigned custodial responsibility for student files and records which include grades for all tests and coursework at the School. He/She will keep such active files in locked fire resistant file cabinets. All coursework grades and testing grades are kept electronically on the school’s server and are backed up nightly. In order to protect student confidentiality, student records may only be accessed by the Records Department Staff, Executive Director, the Academic Dean, the Dean of Student Services/Financial Aid Director and/or the Dean of Compliance who have the authority to check out a student file from the Records Department staff. It is strictly prohibited to remove any of these documents from the school premises. If a faculty or staff member needs to access student records, they must access them through the Records Department staff who will only allow access on a need to know basis and only within the Records Office. If a copy is needed, Records personnel will make the copy, mark it copy and will return the original document to the permanent file.

All student record requests will be answered within two business days/48 hours only after grades have been submitted and deemed final. The Records Department staff will mail the requested information to the student/graduate or the student may personally pick up the requested records by providing identification.

Once graduated or terminated, a student may request official transcript be sent to another entity. The student must sign the appropriate release. The sealed official transcript will be sent directly to the entity involved in a sealed envelope. Official transcripts will not be given to nor mailed to the student. No information will be released from this School to any other parties without proper student authorization. There will be a $5.00 charge for each official transcript requested.

Students will be provided with a Grade Report at the end of each term at a minimum.

If students wish to have information exchanged back and forth with employers, the appropriate release forms must be signed, i.e. for the school to give information and for the school to get information directly to and from employers.