WITHDRAWAL PROCEDURES
If a student wishes to withdraw from the college after the Add/Drop Period, they must contact the Academic Dean. If a student wishes to withdraw from the college prior to the end of the Add/Drop Period, they must contact the Dean of Student Services/ Financial Aid Director. Once the student has notified the Academic Dean or Dean of Student Services/Financial Aid Director of their intent to withdraw, orally or in writing, that date will be documented on the student outcome form and used to calculate refunds and return of Title IV funds.
The college may allow rescission of the notice. The student must rescind the official notification in writing. If the student stops attending subsequent to the rescission, the withdrawal date will be the original date of the notice of intent to withdraw. The college may use a later date based on the student’s last date of attendance.
CANCELLATION AND REFUND POLICY
Should a student be terminated or cancel for any reason, all refunds will be made according to the following refund schedule:- Cancellation must be made in person or by mail.
- All monies will be refunded if the applicant is not accepted by the college or if the student cancels within three(3) business days after signing the Enrollment Agreement and making initial payment.
- Cancellation prior to the end of the add/drop period will result in a full refund of all monies paid.
- Cancellation after the end of the Add/Drop Period, but prior to 60% of the each payment period, will result in a Return of Title IV computation for all Title IV recipients. Cancellation after 60% of the current payment period will result in no Title IV refund.
- Cancellation after the Add/Drop Period has ended, but prior to 50% of the scheduled program hours/days, will result in an institutional refund calculation for all students. Cancellation after 50% of the academic year will result in no institutional refund.
- Termination Date: The termination date for refund computation purposes is the last date of actual attendance by the student unless earlier written notice is received.
- Refunds will be made within 30 days of termination or receipt of Cancellation Notice.
- Refunds, when due, are made without requiring a request from the student.
- A student can be dismissed, at the discretion of the Executive Director, for insufficient progress, non-payment of costs, or failure to comply with rules.
- Books are fully refundable prior to the end of the Add/Drop Period.
RETURN OF TITLE IV FUNDS
The Federal Return of Title IV funds formula (R2T4) dictates the amount of Federal Title IV aid that must be returned to the federal government or the lending college by the college and/or the student. The federal formula is applicable to an eligible student receiving federal aid when that student withdraws on or before the 60% point in time in the payment period. If a student does not begin training, the R2T4 formula does not apply. For official withdrawals, a student’s withdrawal date is the date the college received notice from the student that they are withdrawing.
Official Withdrawal Process: If a student wishes to withdraw from college after the Add/Drop Period, they must notify the Academic Dean. If a student wishes to withdraw from college prior to the end of the Add/Drop Period, they must notify the Dean of Student Services/Financial Aid Director. The notification may be in writing or orally. The date the notification is received is the date of determination. The Academic Dean or Dean of Student Services/Financial Aid Director must begin the withdrawal process.
For unofficial withdrawals the college may use 50% or the student’s last day of attendance in an academically related activity. The college’s determination that a student is no longer in college for unofficial withdrawals is determined after 14 days of non-attendance. The federal formula requires a Return of Title IV calculation if the student received or could have received based on eligibility criteria) federal financial assistance in the form of Pell Grants, Stafford Loans or Plus loans and withdraws on or before completing 60% of the payment period. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date if this occurs on or before the 60% point of time. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.
The percentage of the payment period completed is calculated by the hours (clock hour programs) / days (credit hour programs) scheduled in the payment period as of the withdrawal date divided by the scheduled hours/days in the payment period.
The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date.
If a student receives less Title IV funds than the amount earned, the college will offer the student a disbursement of the earned aid that was not received at the time of their withdrawal which is a post withdrawal disbursement. Post withdrawal disbursements will be made from Pell grant funds first if eligible. If there are current educational costs still due the college at the time of withdrawal, a Pell grant post withdrawal disbursement will be credited to the student’s account. Any Pell grant funds in excess of current educational costs will be offered to the student. Any federal loan program funds due in a post withdrawal disbursement must be offered to the student and the college must receive the student’s permission before crediting their account.
The following Title IV refund distribution is used for all FA students due a refund: - Unsubsidized Federal Stafford Loan
- Subsidized Direct Stafford Loan
- Federal Direct Plus Loan
- Federal Pell Grant
- Iraq & Afghanistan Service Grants
- FSEOG
- Teach Grants
Refunds will be made to the federal programs within 30 days of the student’s date of determination.
The statute requires that a student is responsible for all unearned Title IV program assistance that the college is not required to return. This is determined by subtracting the amount returned by the college from the total amount of unearned Title IV funds to be returned.
This college will calculate the amount of Title IV aid that was earned based on a payment period basis. Refunds will continue to be calculated by the payment period. The college will determine:- The Title IV aid disbursed or that could have been disbursed.
- The percentage of Title IV aid earned by the student.
- The amount of Title IV aid earned by the student
- The total Title IV aid to be disbursed or returned
- The amount of unearned Title IV aid to be returned by the college.
- The amount of unearned Title IV funds to be returned to each program by the college.
- The initial amount of unearned Title IV funds to be returned by the student.
- The final amount of unearned Title IV funds to be returned to each program by the student.
In addition to the Title IV Refund Policy, the following Institutional Refund Policy will be used (for periods of obligation of 12 months or less):* - 100% of tuition charges assessed will be refunded if the student withdraws in the “Add/Drop” Period
- 50% of tuition charges assessed will be refunded if the student withdraws within the first 25% of the scheduled period of obligation
- 25% of tuition charges assessed will be refunded if the student withdraws after the first 25% of the scheduled period of obligation and until the end of the first 50% of the scheduled period of obligation.
- There is no refund due if the student withdraws on or after 50.01% of the enrollment period.
For programs obligating the student for periods beyond 12 months, the college will adhere to the following:- If student withdraws during the first 12 months, the college will release student of obligation to pay beyond the12 month period and college will use the above institutional refund policy for the unused portion of the first 12 months.
- If student withdraws during any subsequent period following the first 12 months, the student’s refund for the unused portion of the tuition applicable to the period of withdrawal shall be based on the above institutional refund policy.
Note: A deviation from this policy may include a grant program or scholarship project not requiring a refund.
* Period of obligation=Enrollment Period (not to exceed 12 months) |