Academy for Nursing and Health Occupations

PROCEDURE FOR ACCESSING STUDENT RECORDS/INFORMATION INCLUDING COURSEWORK & TEST GRADES
Please Note: "Official" transcripts will not be given to nor mailed to the student.

Records Department staff will be assigned custodial responsibility for student files and records which include grades for all tests and coursework at the School. He/She will keep such active files in locked fire resistant file cabinets. All coursework grades and testing grades are kept electronically on the school’s server and are backed up nightly. In order to protect student confidentiality, student records may only be accessed by the Records Department Staff, Deans and Directors. It is strictly prohibited to remove any of these documents from the school premises. If a faculty or staff member needs to access student records, they must access them through the Records Department staff who will only allow access on a need to know basis and only within the Records Office. If a copy is needed, Records personnel will make the copy, mark it copy and will return the original document to the permanent file.

All student record requests, not including unofficial or official transcripts, will be fulfilled within two business days/48 hours only after grades have been submitted and deemed final. The Records Department staff will mail the requested information to the student/graduate or the student may personally pick up the requested records by providing identification.

Official transcripts may be required by entities such as educational institutions, employers, and licensing agencies. A current student or former student may request official transcripts be sent to another entity. Requests for official transcripts can only be fulfilled after grades have been submitted and deemed final. A release must be signed before an official transcript will be disbursed.

The stamped official transcript will be sent by a third party transcript servicer, directly to the entity in a sealed envelope or electronically to Official Colleges/Universities or State Boards of Nursing. Official transcripts are not disbursed to a student or former student. No information will be released from this School to any other parties without proper student authorization. Official transcripts will be stamped, as well as signed and dated by the Records Department Staff. All official transcripts must be requested online at www.anho.edu and must go through the approved transcript servicer.

Official Transcript Fees for Each Request:
Electronic transfer:
$10 per transcript

Mail transfer:
$12.50 per transcript
“Unofficial transcripts” are free of charge. Please note that unofficial transcripts will not meet the standards of authenticity of “official Transcripts”. Unofficial transcripts will not have the college’s stamp or signature. Unofficial transcripts are available to former students, current students and graduates.

“Progress reports” are free of charge, will not have the college stamp or signature and are only available to currently enrolled students.

Unofficial transcripts and progress reports can be requested online at www.anho.edu and are available through campus pick up, mail, or email.

Copies of diplomas are not considered official documents and will not be provided; however, students may request a new diploma at a $25.00 charge.

Current Students will be provided a Progress Report at the end of each term at a minimum.

If students wish to have information exchanged back and forth with employers, the appropriate release forms must be signed, i.e. for the school to give information and for the school to get information directly to and from employers.

Revised: Septemeber 5, 2023